Privacy Policy

Last Updated: June 6, 2026

1. Introduction

Turpin Cemetery Inc ("Turpin Cemetery," "we," "us," or "our") is a federally recognized 501(c)(3) tax-exempt nonprofit organization committed to preserving sacred burial grounds and serving families in Irvine, Estill County, and the greater Kentucky community. We respect your privacy and are committed to protecting the personal information you share with us through our website, donation platforms, volunteer programs, and direct communications.

This Privacy Policy describes how we collect, use, disclose, retain, and safeguard your information when you visit our website at turpincemeteryinc.org (the "Site"), make a donation, sign up to volunteer, subscribe to our newsletter, request burial records, or otherwise interact with Turpin Cemetery Inc. By using our Site or providing your information to us, you acknowledge that you have read and understood this Privacy Policy.

If you have questions about this policy or our data practices, please contact us at info@turpincemeteryinc.org or write to us at PO BOX 688, Irvine, KY 40336, United States.

2. Information We Collect

We collect information that you voluntarily provide to us, as well as certain information that is collected automatically when you use our Site. The types of information we may collect include:

2.1 Information You Provide Directly

• Contact Information: Your full name, email address, telephone number, and mailing address when you submit a contact form, request burial records, or correspond with us by mail or email.
• Donation Information: Your name, email address, mailing address, donation amount, payment method, transaction date, and any designation or dedication associated with your gift. Payment card numbers and bank account details are processed by third-party payment processors; Turpin Cemetery Inc does not store complete credit card or debit card numbers on our servers.
• Volunteer Application Data: Your name, email, phone number, availability, skills, interests, emergency contact information, and any background information you choose to provide when applying to volunteer.
• Newsletter Subscriptions: Your name and email address when you subscribe to receive updates about restoration projects, memorial events, and volunteer opportunities.
• Burial Record Requests: Names of deceased individuals, approximate dates of death, family relationship information, and any genealogical details you provide to help us locate records.
• Communications: The content of messages, emails, and letters you send to us, including attachments.

2.2 Information Collected Automatically

• Device and Browser Information: Your IP address, browser type and version, operating system, device type, screen resolution, and language preferences.
• Usage Data: Pages visited, time spent on pages, links clicked, referring website addresses, and the date and time of your visits.
• Cookies and Similar Technologies: Information collected through cookies, web beacons, and local storage. For detailed information about our use of cookies, please see our Cookie Policy.

2.3 Information from Third Parties

We may receive limited information from third-party services that you use to interact with us, such as payment processors (e.g., Stripe, PayPal), email marketing platforms, and social media platforms if you choose to connect with us through those channels. This information is governed by both this Privacy Policy and the privacy policies of those third parties.

3. How We Use Your Information

We use the information we collect for the following purposes, consistent with our mission as a charitable nonprofit organization:

• Processing Donations: To accept, process, and acknowledge charitable contributions; issue tax receipts; maintain donation records required for IRS reporting; and communicate about the impact of your gift.
• Volunteer Coordination: To review volunteer applications, schedule volunteer activities, communicate about upcoming work days, and maintain records of volunteer participation for insurance and liability purposes.
• Responding to Inquiries: To answer questions about burial arrangements, plot availability, monument restoration, memorial events, and general organizational information.
• Burial Records and Genealogy: To fulfill requests for burial records, genealogical information, and heritage archive services.
• Newsletter and Communications: To send periodic updates about restoration projects, memorial events, volunteer opportunities, and organizational news. You may unsubscribe at any time.
• Website Improvement: To analyze Site usage, diagnose technical problems, improve user experience, and optimize content for our visitors.
• Legal and Regulatory Compliance: To comply with applicable federal and Kentucky state laws, IRS requirements for 501(c)(3) organizations, respond to lawful requests from government authorities, and enforce our Terms & Conditions.
• Security: To detect, prevent, and address fraud, unauthorized transactions, security incidents, and other harmful activity.
• Organizational Reporting: To prepare aggregate, non-identifiable reports for our board of directors, annual reports, and grant applications.

4. Legal Basis for Processing

Depending on your location and the nature of our interaction, we process your personal information based on one or more of the following legal grounds:

• Consent: When you voluntarily provide information — for example, by subscribing to our newsletter, submitting a contact form, or making a donation — you consent to our collection and use of that information for the purposes described in this policy. You may withdraw consent for marketing communications at any time by unsubscribing or contacting us.
• Contractual Necessity: When processing is necessary to fulfill a request you have made, such as processing a donation you initiated, coordinating a volunteer assignment you signed up for, or fulfilling a burial record request.
• Legitimate Interests: When processing is necessary for our legitimate organizational interests, such as improving our website, preventing fraud, ensuring network security, and communicating with supporters about our mission — provided those interests are not overridden by your rights and freedoms.
• Legal Obligation: When processing is required to comply with applicable laws, including IRS record-keeping requirements for tax-exempt organizations, responding to valid legal process, and fulfilling regulatory obligations under Kentucky law.

5. Information Sharing and Disclosure

Turpin Cemetery Inc does not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share your information only in the following limited circumstances:

• Service Providers: We engage trusted third-party vendors to perform services on our behalf, including payment processing (such as Stripe or PayPal), email delivery (such as Mailchimp or similar platforms), website hosting, and data analytics. These providers are contractually obligated to use your information only for the services they perform for us and to maintain appropriate security measures.
• Board and Staff: Authorized members of our volunteer board of directors and designated staff may access your information as necessary to carry out organizational functions, such as issuing donation receipts or coordinating volunteer activities.
• Legal Requirements: We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or when we believe in good faith that disclosure is necessary to protect the rights, property, or safety of Turpin Cemetery Inc, our users, or the public.
• Organizational Changes: In the event of a merger, consolidation, or transfer of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your information.
• With Your Consent: We may share your information for other purposes when you have given us explicit consent to do so, such as publishing a donor recognition listing (only with your permission) or sharing your volunteer story in our newsletter.

When we share information with service providers, we require them to maintain confidentiality and use the information solely for the purpose of providing services to Turpin Cemetery Inc.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Our general retention practices are as follows:

• Donation Records: Retained for a minimum of seven (7) years from the date of the transaction, in accordance with IRS requirements for 501(c)(3) organizations. This includes donor name, amount, date, and acknowledgment correspondence.
• Contact Inquiries: Retained for three (3) years from the date of last communication, unless the inquiry relates to an ongoing matter such as a burial arrangement or restoration request.
• Newsletter Subscriptions: Retained until you unsubscribe or request deletion of your information.
• Volunteer Records: Retained for the duration of your active volunteer relationship plus three (3) years thereafter for liability and insurance purposes.
• Burial Record Requests: Retained for five (5) years to facilitate follow-up inquiries and genealogical research.
• Website Analytics: Aggregated and anonymized usage data may be retained indefinitely for statistical analysis. Identifiable analytics data is retained for up to twenty-six (26) months.

When personal information is no longer needed, we securely delete or anonymize it in accordance with our data disposal procedures.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information. Turpin Cemetery Inc honors the following rights for all individuals, regardless of jurisdiction:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request that we correct inaccurate or incomplete personal information.
• Deletion: You may request that we delete your personal information, subject to our legal obligations to retain certain records (such as donation records required by the IRS).
• Opt-Out of Marketing: You may unsubscribe from our newsletter and other promotional communications at any time by clicking the unsubscribe link in any email or contacting us directly.
• Data Portability: You may request a copy of your personal information in a structured, commonly used, machine-readable format where technically feasible.
• Restriction: You may request that we restrict the processing of your personal information in certain circumstances.
• Objection: You may object to our processing of your personal information based on legitimate interests.

To exercise any of these rights, please email info@turpincemeteryinc.org with the subject line "Privacy Rights Request" and include your full name and a description of your request. We will respond within thirty (30) days. We may need to verify your identity before processing your request.

8. Children's Privacy

Our Site and services are not directed to children under the age of thirteen (13), and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us at info@turpincemeteryinc.org. Upon verification, we will promptly delete such information from our records.

Volunteers between the ages of 13 and 17 may participate in our programs only with written parental or guardian consent and must be accompanied by an adult during volunteer activities.

9. Security Measures

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for data transmitted between your browser and our Site.
• Secure, PCI-compliant third-party payment processors for all financial transactions.
• Restricted access to personal information on a need-to-know basis among authorized board members and staff.
• Regular review of our data collection, storage, and processing practices.
• Password protection and multi-factor authentication for administrative systems where available.

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to maintaining industry-standard safeguards appropriate for a nonprofit organization of our size.

If we become aware of a data breach that affects your personal information, we will notify you and relevant authorities as required by applicable law.

10. Third-Party Links and Services

Our Site may contain links to third-party websites, services, or platforms that are not operated or controlled by Turpin Cemetery Inc. These may include social media platforms, payment processors, Google Maps, and partner organization websites. This Privacy Policy does not apply to those third-party sites, and we are not responsible for their privacy practices.

We encourage you to review the privacy policies of any third-party website or service before providing your personal information. Your interactions with third-party services are governed by their respective terms and privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or organizational operations. When we make material changes, we will post the updated policy on this page with a revised "Last Updated" date at the top. For significant changes that affect how we use your personal information, we will make reasonable efforts to notify you by email (if you have provided an email address) or by posting a prominent notice on our Site.

Your continued use of our Site or services after the posting of changes constitutes your acceptance of the updated Privacy Policy. We encourage you to review this page periodically.

12. Contact Information

If you have questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us:

Turpin Cemetery Inc
PO BOX 688
Irvine, KY 40336
United States
Email: info@turpincemeteryinc.org
EIN: 81-5231382
Tax Status: 501(c)(3) Tax-Exempt Nonprofit Organization

We will make every effort to resolve your concern promptly and in good faith. If you are not satisfied with our response, you may have the right to lodge a complaint with a relevant data protection authority in your jurisdiction.